The Pros & Cons of QuickBooks Online vs Desktop | Tipalti

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QuickBooks Online vs Desktop | Compare & Convert from Desktop to Online.QuickBooks Online vs Desktop | Compare & Convert from Desktop to Online

 

QuickBooks Online is user-friendly, but it requires some prior accounting knowledge to get the most out of it. QuickBooks Desktop has a more dated user interface than some cloud-based products and requires prior accounting knowledge to get the most out of the product.

These are intended for Windows operating systems, but the company has separate software for Mac users, too. There are a variety of resources and community support online to guide you through setting up your QuickBooks account and navigating the software, regardless of which version you choose. Additionally, QuickBooks has a wide network of ProAdvisors — accountants who are certified in the software — who you can work with for professional assistance. Additionally, the desktop products are only available as annual subscriptions, making them a bigger commitment than QuickBooks Online.

The QuickBooks mobile app is also available for free and lets you manage your account on the go. QuickBooks Desktop is more limiting. You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access to QuickBooks Enterprise, it involves an additional fee. These include the ability to track raw materials and finished products and automate order management, among other functions. It also has barcode scanning capabilities, in which business owners can download the QuickBooks Desktop mobile app and use their mobile device as a scanner.

QuickBooks Desktop Premier Plus and Enterprise plans have industry-specific reports for manufacturing and wholesale, retail, nonprofit, general contractor and professional service businesses, too. For example, nonprofits can use the desktop products to run donor contribution summary reports while manufacturing, wholesale and retail businesses have the ability to forecast product sales. Contractors and professional service businesses can use the software to compare revenue by city, customer and job type.

Read Review. Wave Financial Free add-ons available. QuickBooks Online vs. Desktop comparison. Assisted migration results may vary based on business complexity and file size. Terms and conditions, features, support, pricing, and service options are subject to change without notice.

Customers will need to download the app no later than December 31, or before 25, app downloads have been reached, whichever occurs first. App access will expire on December 31, QuickBooks Online Mobile : QuickBooks Online requires a computer with a supported Internet browser see System Requirements for a list of supported browsers and an Internet connection a high-speed connection is recommended.

Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost.

Product registration required. Connect your bank and credit cards : Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. Receipt capture : Requires QuickBooks Online mobile application.

Collaborate with your accountant : You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online Simple Start, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced. Accounting firms must connect using QuickBooks Online Accountant.

Mileage tracking : Mileage tracking is only available to the master administrator of the QuickBooks Online account. Requires QuickBooks Online mobile application.

QuickBooks Online mobile access is includedwith your QuickBooks Online subscription at no additional cost. QuickBooks online services : Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. Auto-update and reconciliation not available in Self-Employed. Subject to additional terms, conditions, and fees. Automatic categorization : QuickBooks Online automatically categorizes newly imported transactions under existing categories and will initially require confirmation.

Remote multi-user access : You can connect up to 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Batch invoices and expenses : QuickBooks Online Advanced supports the upload of transaction lines for invoices at one time. If a unique custom field is duplicated in any of the aforementioned templates, the number of customizable fields will decrease. Premium Apps : Apps may require a third-party subscription. Subject to additional eligibility criteria, terms, conditions, and fees. Eligibility criteria may apply to certain products.

When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

QuickBooks Online Advanced Standard Technical Support : Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. Intuit reserves the right to change hours without notice. Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card or another eligible debit card in up to 30 minutes.

Deposit times may vary for third party delays. Annual percentage yield : The annual percentage yield "APY" is accurate as of September 12, and may change at our discretion at any time. The APY is applied to deposit balances within your individual Envelopes.

We use the average daily balance method to calculate interest on all balances held in Envelopes. Balances held in your primary QuickBooks Checking account that are not in an Envelope will not earn interest. See Deposit Account Agreement for terms and conditions. Money in Envelopes must be moved to the available balance in your primary QuickBooks Checking account before it can be used.

Envelopes within your primary QuickBooks Checking account will automatically earn interest once created. At the close of each statement cycle, the interest earned on funds in your Envelopes will be credited to each Envelope in proportion to the average daily balance of each Envelope. Cash flow planner : Cash flow planning is provided as a courtesy for informational purposes only. Actual results may vary.

QuickBooks Online and QuickBooks Self-Employed system requirements : QuickBooks Online requires a persistent internet connection a high-speed connection is recommended and computer with a supported Internet browser or a mobile phone with a supported operating system see System Requirements and an Internet connection.

Network fees may apply. Simple Start, Essentials and Plus allow up to accounts. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations.

QuickBooks Online Advanced automatic data backup and recovery : QuickBooks Online uses technical and administrative security measures such as, but not limited to, firewalls, encryption techniques, and authentication procedures, among others, to work to maintain the security of your online session and information. QuickBooks app integration : Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees.

For more information see apps. Customer support : For hours of support and how to contact support, click here. Survey did not include Enterprise customers. Terms and conditions, features, support, pricing, and service options subject to change without notice. Sign in. Grow your product-based business with an all-in-one-platform. Explore features that help your business, no matter your size. Our latest innovations that help you work faster, smarter, and better.

Your dedicated bookkeeper will manage your books and provide month-end reports. It should be easy to find one in your area, especially now that many accountants and bookkeepers want to become a QuickBooks ProAdvisor.

Both even give you access to many independent QuickBooks ProAdvisors whom you can hire to help you get started and keep things in order.

Some complaints about QuickBooks Online include the inability to manage multiple companies in a single account and the lack of enhanced inventory features, such as assembly management. Meanwhile, QuickBooks Desktop gets more praise for strong functionality, such as inventory accounting, and the ability to generate advanced reports. However, some are frustrated about its limited mobile app and high cost especially if payroll is included.

Choose QuickBooks Online if most of your accounting duties are done remotely and you need a mobile app with a wide range of features. QuickBooks Online is also preferable if you have multiple people needing access to your books. QuickBooks Desktop is preferable for companies wanting the ability to manage their books without an internet connection. QuickBooks Online is cheaper than QuickBooks Desktop if you have many employees who will be using the program.

Yes, you can. Yes, you can, but the process is a bit tedious. You need to manually export your files from QuickBooks Online by clicking on the gear icon and then selecting Export data. If most of your accounting duties are done remotely, QuickBooks Online is the right choice. However, if you want the ability to manage your books without an internet connection or need industry-specific features, choose QuickBooks Desktop.

Find Timothy On LinkedIn. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Find Mark On LinkedIn. Mark Calatrava is an accounting expert for Fit Small Business. He has covered more than 50 accounting software for small businesses and niche industries and has developed an in-depth knowledge of the important features of accounting software and how the importance of these features vary by business.

Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Fit Small Business content and reviews are editorially independent. We may make money when you click on links to our partners. Learn More. Published September 23, Table of Contents.

Project accounting Mobile applications Tax support Assisted nookkeeping Payroll add-ons Third-party integrations. Industry-specific editions and reports Unlimited companies for no additional cost Estimated vs actual project costs comparison Inventory assembly management Advanced pricing rules. It also integrates with third-party payment processors, allowing your customers to pay their invoices online.

Businesses wanting cloud-based accounting: You can access QuickBooks Online from any computer or mobile device connected to the internet, making it easy to share data with your accountant. Ecommerce businesses: QuickBooks Online integrates seamlessly with many ecommerce platforms and has a robust inventory management feature, making it our top-recommended ecommerce accounting software.